Company Property
We will respect and protect the company’s property and resources and do not use them for any improper purpose. Company property includes physical assets and intangible assets. Physical assets are items such as materials, supplies, equipment and cash. Intangibles include information, intellectual property and employee time and talents.
We will never manipulate, inaccurately record or abuse expenses or claim sums not properly spent on company business. We will not use company property and resources for non-work related activities except to the extent permitted by our policies.
Confidential Information
Confidential information refers to any confidential and/or proprietary information belonging to or in the possession of any member of JDR. It may be oral, visual, in writing or in any other form. Examples include financial information, business plans, bid information, pricing policies etc. We keep confidential information safe and make sure it never gets into the wrong hands.
Disclosing confidential information can have a huge impact on JDR. We will keep it safe, only share internally on a “need to know” basis and only disclose to a third party on a confidential basis and with appropriate authorisation to do so.
Financial Controls, Records and Reporting
We will ensure that our financial and other reports and records are complete and accurate. Even if it is unintentional, it is against the law in many countries to keep or submit financial records, reports or invoices that are inaccurate, incomplete or misleading.
Our books, records and financial reporting should accurately reflect the underlying transactions and represent the true state of the business.
We will never record things incorrectly even if the customer wants us to do so. We will never record any transaction or expenditure in a misleading way. We will never destroy or alter any information or data that must be kept for litigation, an investigation or any other legal reason.
Company Communications and Disclosures
Company communications are any external messages from us or anyone we authorise about us or our business. They include press releases, communications with news media or journalists, promotional materials and other public statements.
All company communication will receive prior internal approval by the JDR Marketing and Communications Director whatever the medium. We will take particular care about what we say in meetings or other public events. We will take care not to betray the company’s interests when using social networking websites, Twitter blogs and other electronic communications. We will not say nor write things that may embarrass JDR clients in any way or damage JDR’s relationship with them.
Using Company Computer Systems
Company computer systems are for use at work. However JDR permits reasonable and appropriate use for non-work related purposes which are detailed in the JDR Acceptable email, internet and phone policy.
We will not use company computer systems to access, obtain, create or distribute any material that is illegal or offensive or that is obtained illegally. This includes obscene, pornographic, sexist, racist, defamatory and abusive material or material that is in breach of copyright.
We will not use company computer systems to set up or carry out personal businesses.
We will not install any software that has not been approved or purchased by the IT Department at JDR.
Protecting Personal Information
We will protect everyone’s privacy and comply with data protection and privacy laws. Data protection and privacy laws regulate the collection, storage, disposal and use and disclosure of personal information which can identify a living person.
We will protect personal information and keep it confidential and secure and make sure it is only shared with people who have a legitimate need to know or with the consent of those who information we hold.